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AI adoption has been happening faster than most organizations can see. Design tools, developer apps, productivity software, and intelligent assistants are already part of daily work, often without centralized visibility.
Today, that changes.
AI Application Visibility and Gemini Readiness is available now in the ChromeOS Readiness Tool, giving IT and business leaders a clear view into the AI-enabled desktop applications running across their organization.
This release addresses a challenge teams have been dealing with quietly for a long time.
As AI usage expands, most organizations struggle with the same underlying issue: they do not have a reliable way to see how AI is actually being used across devices.
Common questions remain unanswered:
Which AI-enabled desktop applications are installed across the fleet?
Where is AI adoption strongest across teams?
Are employees using approved tools, or introducing unmanaged AI risk?
Historically, these answers came from assumptions, surveys, or fragmented data sources. Browser activity, desktop applications, and AI usage signals lived in different places, making it difficult to form a complete picture.
Without visibility, an AI strategy becomes reactive instead of intentional.
AI Application Visibility and Gemini Readiness of the ChromeOS Readiness Tool is designed to close this gap.
The feature detects AI-enabled desktop applications installed on employee devices and presents that insight in a centralized view. It removes guesswork and replaces it with factual, device-level data that reflects real usage across the organization.
From day one, teams can:
Identify installed AI-enabled desktop applications across devices
Understand usage trends across users and teams
Get an idea of the Gemini readiness and Gemini-based alternatives
This shifts AI oversight from fragmented tracking to structured visibility.
Preparing for Gemini adoption requires understanding the AI foundation that already exists.
AI Application Visibility and Gemini Readiness help organizations see how AI is currently embedded in workflows, which applications are in use, and where adoption is accelerating. This context allows teams to plan Gemini initiatives based on real-world behavior rather than theoretical readiness.
The result is a more grounded approach to rollout planning, governance discussions, and long-term AI strategy.
This is not a future roadmap capability.
AI Application Visibility and Gemini Readiness is available now in the ChromeOS Readiness Tool, ready to deliver immediate insight once enabled. There is no extended setup cycle required to begin seeing value.
For organizations that know AI adoption is already happening and want visibility to manage it responsibly, this release provides a clear starting point.
AI will continue to expand across tools, teams, and workflows. Organizations that succeed will be the ones that can see what is happening and act with confidence.
With AI Application Visibility and Gemini Readiness in the ChromeOS Readiness Tool, that visibility is now in place.
The blind spot is gone. The insight is available. And AI strategy can move forward with clarity.
As organizations adopt AI across workflows, understanding which AI-enabled desktop applications are in use can be challenging. The ChromeOS Readiness Tool makes this simple with its Installed Desktop AI App Detection feature, giving IT and business leaders a clear picture of AI adoption across devices.
This feature automatically identifies AI-enabled applications on employee devices, whether actively used or running in the background. By centralizing this data, IT teams can see which tools are essential, which are underused, and which may require replacement or optimization. For businesses planning a ChromeOS migration or streamlining their AI ecosystem, this insight is critical.
Detection alone isn’t enough. The tool also captures usage time for each AI application, showing how frequently employees rely on specific tools. Organizations can use this information to prioritize high-value applications, reduce redundant software, and improve efficiency.
These usage insights also support migration planning by highlighting which applications could benefit from recommended Google AI alternatives. IT teams can confidently plan transitions without disrupting workflows, ensuring employees continue using the tools they need.
IT teams gain a real-time view of the AI application landscape, making inventory management and compatibility planning simpler. Business leaders benefit from knowing critical AI workflows are supported and can standardize tools across departments to improve collaboration and reduce training needs.
By combining detection, usage analytics, and recommendations, the ChromeOS Readiness Tool helps organizations make data-driven decisions, reducing guesswork and preparing for a smoother adoption of new platforms or AI solutions.
As AI becomes integral to daily operations, visibility into application usage is essential. The ChromeOS Readiness Tool provides a holistic view, turning a complex assessment into a straightforward process. Organizations can optimize their AI ecosystem, improve efficiency, and confidently navigate platform migrations, all while supporting the future of work.
As AI adoption accelerates, many organizations face a new challenge: AI is already being used across teams, but leaders don’t always have visibility into where it’s happening or how to scale it safely and strategically. Marketing may experiment with content generation, operations may explore productivity boosts, and leaders may use AI to streamline planning but without clear insight, AI adoption can remain fragmented.
This is where the ChromeOS Readiness Tool becomes essential. With AI Application Usage Insights and Gemini Readiness, ChromeOS Readiness Tool helps organizations identify which AI applications are actively used across the business and which workflows are already aligned to scale with Gemini, turning scattered experimentation into a clear path toward enterprise readiness.
A real-world example is Oxa’s high-velocity work with Gemini. Oxa is working toward an ambitious goal: universal autonomy. From AI-enabled passenger shuttles to industrial logistics and asset monitoring, the company is building systems that allow transport to move people and goods more efficiently, sustainably, and intelligently. Achieving that vision requires not only advanced technology on the road, but also seamless collaboration behind the scenes.
As a fast-growing, globally distributed organization, Oxa relies on Google Workspace to keep teams connected, aligned, and moving at speed. With employees spread across multiple regions and time zones, Workspace provides a shared foundation for real-time collaboration and decision-making. Calendar simplifies cross-time-zone scheduling, while Docs and Slides support structured collaboration across engineering, leadership, and go-to-market teams. Sheets underpin planning, forecasting, and reporting. Meet has become the default for video collaboration, helping Oxa reduce complexity while reclaiming valuable time previously lost to unreliable conferencing tools.
Workspace gives Oxa the operational consistency it needs to scale. But it is Gemini that is reshaping how work actually gets done.
Oxa’s teams operate at high velocity, moving rapidly from ideation to documentation to feedback and execution. Gemini integrates directly into these workflows, helping teams reduce friction and focus on higher-value thinking.
In marketing, Gemini supports campaign development by generating reporting templates and assisting with drafting social content from news and announcements. Across teams, it is used to create job descriptions, refine written communication, and proofread content before it is shared externally. These may seem like small moments, but at scale, they remove hours of manual effort and help teams maintain consistency and quality.
Gemini also supports the collaborative way Oxa works. Teams can quickly scaffold documents, add ideas, gather input asynchronously, and refine content together. Instead of starting from a blank page, Gemini provides momentum helping teams move faster while keeping everyone aligned.
You can read the full story from: https://workspace.google.com/blog/customer-stories/oxa-unlocks-collaboration-scale-google-workspace?e=48754805
Oxa’s story reflects a broader reality: AI adoption often starts organically across teams. But as usage expands, organizations need a clearer view of what’s being used, where value is being created, and how to scale AI responsibly across managed environments.
ChromeOS Readiness Tool’s AI Application Usage Insights and Gemini Readiness features help solve this by providing visibility into AI applications actively used across the organization and highlighting workflows that are Gemini Ready. Rather than guessing where AI is delivering value, IT and business leaders can see real usage patterns and understand how Gemini-enabled workflows map to ChromeOS environments.
For organizations like Oxa, this visibility enables smarter decisions scaling Gemini with confidence, aligning AI usage with secure and managed platforms, and prioritizing the workflows where AI delivers the most impact. With ChromeOS Readiness Tool, experimentation becomes strategy.
Oxa is building systems designed for transparency and trust. Internally, the company mirrors those principles by equipping teams with tools that support clarity, speed, and collaboration. Google Workspace provides the foundation. Gemini brings intelligence into everyday work. And ChromeOS Readiness Tool’s AI Application Usage Insights and Gemini Readiness help organizations understand, guide, and scale that intelligence responsibly.
Together, they show how AI can move from experimentation to operational advantage supporting teams as they work toward ambitious, world-changing goals.
For many organizations, ChromeOS migration follows a familiar pattern. Devices are assessed. Applications are reviewed. Compatibility is validated. Once those steps are complete, teams move forward.
AI readiness is often scheduled for later.
This approach made sense when AI tools were experimental or limited to small use cases. Today, that is no longer the case. AI is already part of daily work, influencing how employees write, analyze, design, and collaborate. Treating AI readiness as a future phase creates gaps that are difficult to address once migration is underway.
AI adoption does not wait for migration timelines. Employees adopt tools as they need them, often integrating AI into workflows long before formal strategies are defined.
As a result, by the time organizations begin planning ChromeOS adoption, AI is already embedded across teams. It exists as desktop applications, browser-based tools, and cloud services, all supporting real work.
When readiness assessments focus only on devices and traditional applications, they miss this layer of activity. AI remains invisible during planning, even though it plays a meaningful role in how work gets done.
Treating AI readiness as a follow-up step introduces friction.
After migration, teams often discover that widely used AI tools were not considered early enough. Workflows may need to be adjusted. Governance decisions may need to be revisited. Standardization efforts become more complex because usage patterns are already established.
This can lead to:
Extra rework during or after migration
Delays in aligning with Gemini-supported workflows
Gaps between AI governance goals and employee behavior
Missed opportunities to guide AI usage more intentionally
The challenge is not adoption. The challenge is timing.
AI readiness works best when it is part of the initial assessment, not an afterthought.
Understanding which AI tools are currently used, how frequently they are utilized, and how they integrate into ChromeOS workflows provides organizations with a clearer starting point. It allows teams to plan migration and AI direction together, rather than treating them as separate efforts.
This approach supports smoother transitions, fewer surprises, and better alignment between technology decisions and real work patterns.
To support this shift, the ChromeOS Readiness Tool is introducing an upcoming AI Application Visibility and Gemini Readiness feature.
This capability brings AI usage into the same dashboards and reports organizations already use to plan ChromeOS adoption. AI is assessed alongside devices and applications, not added later as a separate exercise.
With AI Application Visibility, organizations can:
See which AI tools are installed and actively used across devices
Understand AI usage based on hours
Identify AI applications marked as Gemini Ready
See Gemini based AI alternatives
View AI insights within familiar readiness dashboards and reports
By including AI in readiness discussions from the start, teams gain a more complete view of their environment.
When AI readiness is addressed early, planning becomes more coordinated.
Teams can identify where Gemini already aligns with existing workflows. Migration plans can account for AI usage without disruption. Governance conversations can be grounded in real data rather than assumptions.
This does not mean forcing immediate changes. It means planning with awareness, so decisions are made with context rather than hindsight.
AI is not a future phase of work. It is already part of how organizations operate today.
As ChromeOS adoption continues, readiness assessments must reflect this reality. The upcoming AI Application Visibility feature in the ChromeOS Readiness Tool enables organizations to integrate AI into planning from the outset, providing a clearer and more practical foundation for both migration and long-term AI strategy.
AI is becoming part of everyday work. Teams use AI tools to write, design, analyze, and solve problems faster. In many organizations, this adoption is happening naturally, driven by real needs and day-to-day workflows.
At the same time, leadership teams are working to define AI strategies, governance models, and long-term plans around Gemini and ChromeOS. The challenge is that these plans are often created without a clear picture of how AI is actually being used today.
This creates a growing gap between AI strategy and real usage.
AI adoption rarely begins with a formal rollout. It usually starts with teams experimenting, finding tools that help them work better, and gradually making those tools part of their routines.
Over time, organizations end up with a wide mix of AI applications. Some are heavily used across teams. Others support specific workflows. Many run as desktop apps, browser-based tools, or cloud services, often without much coordination.
When an AI strategy is built without visibility into this usage, common challenges appear:
Leaders lack clarity on which AI tools matter most to employees
Planning conversations relies on assumptions instead of data
Gemini alignment discussions stay high-level
AI governance feels disconnected from real work patterns
Good AI planning starts with knowing what is already happening.
Understanding which AI tools are used, how often they are used, and where they fit into daily workflows helps organizations make better decisions. It brings focus to discussions about standardization, security, and long-term direction.
This is especially important for organizations preparing for or advancing ChromeOS adoption. AI is no longer separate from device and application planning. It is part of the same readiness conversation.
When AI usage is missing from readiness assessments, teams risk planning for a future that does not reflect how employees work today.
To support more informed planning, the ChromeOS Readiness Tool is introducing an upcoming AI Application Visibility and Gemini Readiness feature.
This capability brings AI usage into the same dashboards and reports organizations already use for ChromeOS readiness. Instead of treating AI as an add-on, it becomes part of the overall picture.
With AI Application Visibility, organizations can:
See which AI tools are installed and actively used across devices
Understand AI usage based on hours
Identify which AI applications are marked as Gemini Ready
View Gemini-based AI alternatives for AI applications
By connecting AI visibility with existing readiness information, teams gain a clearer view of how AI fits into their environment today.
One of the key benefits of AI Application Visibility is how it supports better decision-making.
When teams can clearly see where Gemini aligns with current AI usage, planning becomes more practical. Conversations shift from “what should we use” to “what already works and how do we build on it.”
This clarity helps organizations:
Guide AI usage in a more consistent way
Reduce overlap between tools over time
Align Gemini adoption with real workflows
Support governance without interrupting productivity
Rather than forcing immediate changes, visibility allows teams to move forward step by step, with confidence.
AI is no longer a future initiative. It is already part of how work gets done.
As organizations continue their ChromeOS journey, readiness assessments need to reflect this reality. AI Application Visibility and Gemini Readiness in the ChromeOS Readiness Tool helps teams understand current AI behavior and use those insights to plan what comes next.
By grounding AI strategy in real usage data, organizations can move forward with greater clarity and alignment as they shape their ChromeOS and Gemini plans.
BLADE is transforming urban and regional air travel. From helicopters in Manhattan to seaplanes for summer getaways, chartered jets across hundreds of cities, and even lifesaving organ transport, BLADE operates in a fast-paced, time-sensitive environment. To keep flights on schedule and passengers satisfied, the company needs seamless collaboration, real-time information, and precise coordination.
Gemini has fundamentally changed how BLADE works. From automating complex spreadsheet creation in Sheets to translating emails between French and English, Gemini reduces repetitive work and accelerates workflows.
For example, flight manifests and budget tables that once took hours to compile can now be generated automatically. Gemini even suggests ways to present data more clearly, saving time and improving clarity. In Docs, Gemini acts as a digital copyeditor, helping teams draft press releases, generate pull quotes, and refine messaging in real time. These capabilities streamline collaboration both internally and with external partners, ensuring information is accurate, consistent, and actionable.
The integration of Gemini into all Workspace Business and Enterprise plans has allowed BLADE to scale AI adoption across the company. Teams are working faster, reducing manual effort, and focusing on the high-value tasks that improve passenger experiences.
BLADE’s success with Gemini highlights a broader trend: AI is becoming a core part of daily workflows, but as usage grows, organizations need visibility into how these tools are being used and how they fit within secure enterprise environments.
The upcoming AI Application Visibility and Gemini Readiness feature in the ChromeOS Readiness Tool helps organizations do exactly that. It highlights AI applications actively used across the company and identifies which workflows are Gemini Ready on ChromeOS. This visibility allows IT and operational teams to understand how AI is applied in practice, identify opportunities to standardize workflows, and align adoption with enterprise platform policies.
For BLADE, this means that critical workflows like flight coordination, passenger tracking, and marketing operations can be mapped to Gemini-ready solutions on ChromeOS. Teams gain confidence that AI-powered processes are secure, compliant, and optimized for productivity, turning insights into actionable, enterprise-ready decisions.
BLADE demonstrates how combining Google Workspace with Gemini can transform operations in even the most complex, mission-critical industries. Gemini automates repetitive work, enhances collaboration, supports multilingual communication, and ensures teams spend more time on strategic, high-impact tasks.
With AI Application Visibility and Gemini Readiness in the ChromeOS Readiness Tool, other organizations can achieve the same clarity and control, seeing how AI supports real work, aligning Gemini-enabled workflows with enterprise platforms, and making informed decisions that scale efficiency, collaboration, and innovation across teams.
In the modern workplace, the web browser is no longer just a tool; it is the office. From checking emails and managing projects to accessing sensitive financial data and internal databases, almost every professional task now happens within a browser window.
However, as our work lives have migrated into the browser, so have the threats. While organizations have spent decades fortifying their networks and hardware, a dangerous gap has emerged. The very portal we use to stay productive has become the most vulnerable entry point for cyber threats, and for most IT teams, it’s a complete blind spot.
We are currently facing a reality where traditional security measures are struggling to keep up with browser-level risks. In many organizations, employees unknowingly operate in a "gray zone" of security.
Think about the everyday actions of a standard workforce:
The Extension Trap: An employee downloads a seemingly helpful "productivity" extension that, in reality, has permission to read and change data on every website they visit.
The Session Silent Killer: Advanced "session theft" techniques enable attackers to bypass even the strongest Multi-Factor Authentication (MFA) by directly stealing active login tokens from the browser.
The Behavior Gap: Good people sometimes exhibit insecure browsing habits not out of malice, but because they lack visibility to recognize the risks associated with their actions.
To date, IT and Security teams have lacked a central way to see these risks. They know the device is "enrolled," but they don't know if the browser inside it is actually safe. This lack of visibility doesn't just create a risk; it creates a barrier to adopting more modern, secure ways of working, like migrating fully to the cloud.
At ChromeOS Readiness Tool, we believe you can’t secure what you can’t see. That is why we are thrilled to introduce our latest feature: the CEP Migration Acceleration Readiness.
We designed this feature specifically to bridge the gap between browser risk and security action. Instead of guessing your organization's security posture, this tool brings hidden browser-level threats into focus.
The goal isn't just to list problems; it’s to provide a clear roadmap for a safer environment. By surfacing insights into session vulnerabilities, risky extensions, and insecure behaviors, we are empowering organizations to move toward a more secure Chrome Enterprise Browser (CEP) environment with absolute confidence.
Security shouldn't be a hurdle to productivity; it should be the foundation of it. By turning the "unknowns" of the browser into actionable insights, we are helping organizations stop reacting to threats and start proactively building a safer, more controlled digital workspace.
Modern work happens in the browser. It’s time your security caught up.
MERGE operates at the intersection of health, wellness, marketing, and technology, helping purpose-driven brands turn complex ideas into meaningful experiences. As client expectations grow and timelines tighten, MERGE has focused on equipping its teams with tools that support innovation without slowing momentum.
Google Workspace has long been the foundation of how MERGE collaborates. From real-time meetings in Google Meet to shared documents in Docs and Slides and secure file access through Drive, the platform connects every stage of work into a single, cohesive environment. That cohesion enables teams to work together seamlessly, whether collaborating in real-time or asynchronously across different locations.
The introduction of Gemini for Google Workspace marked a turning point for MERGE. The company launched a 200-user pilot to explore how AI could fit into daily workflows. Adoption was immediate. Within days, Gemini became a natural part of how teams approached strategy, content creation, and client collaboration. Over the three-month pilot, MERGE achieved an 89 percent sustained usage rate.
Gemini is now the most-used application in MERGE’s Workspace environment, surpassing Docs and Sheets. Teams rely on it to summarize meetings with clear action items, accelerate recruiting content like job descriptions, and refine client-facing documents collaboratively in real time. This approach has led to a 33 percent improvement in turnaround times, helping MERGE respond faster in an industry where speed directly affects client outcomes.
Beyond productivity gains, Gemini has changed how MERGE teams collaborate. Meetings no longer require fully polished ideas before discussion. Instead, teams bring early concepts and work through them together, using Gemini to help align thinking and sharpen direction.
By removing friction from everyday tasks, Gemini allows MERGE employees to spend more time on creative and strategic work. Teams report higher engagement and stronger collaboration, reinforcing MERGE’s mission to amplify meaningful stories for health and wellness brands.
With Gemini now included in Workspace licensing, every employee has access to the same capabilities, supporting consistency and shared ways of working across teams.
You can read the full story from here - https://workspace.google.com/blog/customer-stories/google-workspace-gemini-allows-merge-build-innovative-effective-and-creative-team?e=48754805
MERGE’s experience highlights how quickly AI tools can become embedded in daily workflows. As Gemini becomes central to collaboration, content creation, and strategy development, organizations benefit from understanding where AI is used and how those workflows align with secure platforms.
The ChromeOS Readiness Tool addresses this need with its upcoming AI Application Highlights & Gemini Readiness feature. Integrated directly into existing dashboards and reports, it highlights AI applications actively used across the organization.
This visibility helps IT and transformation teams connect real usage patterns to ChromeOS planning. Instead of relying on assumptions, organizations can see how teams already use Gemini to collaborate, create, and deliver client work. AI Application Readiness also brings these insights into reporting, combining application usage, Gemini readiness, and ChromeOS compatibility in a single, actionable view.
MERGE shows how Gemini can strengthen collaboration, accelerate creative work, and support faster delivery when embedded into familiar tools. By integrating AI into everyday workflows, the company improved efficiency while deepening its collaborative culture.
With AI Application Highlights & Gemini Readiness coming to the ChromeOS Readiness Tool, other organizations can follow a similar path. They gain clarity into how AI supports real work and how Gemini-enabled workflows align with ChromeOS adoption. The result is informed, confident decisions that support creativity, governance, and long-term growth.
WebFX was founded on a simple belief: collaboration drives success. As WebFX scaled, maintaining creative momentum and consistent collaboration became critical to sustaining growth.
For more than a decade, Google Workspace has been the foundation of how WebFX works. Docs, Sheets, Slides, Drive, Gmail, and Meet support everything from internal planning to client delivery. The platform acts as a shared workspace that keeps teams aligned, eliminates version confusion, and allows ideas to move quickly from concept to execution.
As WebFX explored new ways to support idea generation and speed up content creation, Gemini for Google Workspace became a natural next step. Integrated directly into the tools employees already use, Gemini added intelligence to familiar workflows without changing how teams collaborate.
WebFX initially tested Gemini with a smaller group through Google Workspace Labs. The appeal was immediate. Teams could brainstorm content directly in Docs and Gmail, develop outlines faster, and refine messaging without switching tools. Creative support in Slides and structured planning in Sheets helped teams move from rough ideas to polished deliverables more quickly.
Rather than replacing human creativity, Gemini acts as a starting point. It helps teams move past the blank page and focus on higher-impact thinking. As WebFX describes it, content is often easier to improve than to create from scratch. Gemini accelerates that first step, preserving time for strategic thinking and creative refinement.
Gemini’s impact goes beyond individual productivity. Because it is embedded across Workspace, it strengthens collaboration at scale. Ideas can be shared, iterated on, and refined in real time, supporting a culture where teams build on each other’s thinking.
WebFX views generative AI as a tool that amplifies what people already do well. Success still depends on the expertise and judgment of the team. By giving employees access to Gemini, WebFX empowered them to elevate their work, explore new approaches, and adapt to the evolving demands of digital marketing.
You can read more about the story from here.
https://workspace.google.com/blog/customer-stories/how-webfx-uses-duet-ai?e=48754805
WebFX’s experience highlights a broader reality. AI tools are becoming embedded in everyday workflows, often across many teams at once. As organizations expand their use of Gemini and similar tools, visibility into how AI is used becomes increasingly important.
The upcoming AI Application Insights and Gemini Readiness feature in the ChromeOS Readiness Tool addresses this need. Integrated directly into existing dashboards and reports, it surfaces AI applications actively used across the organization.
This context helps IT and transformation teams understand where AI is already delivering value and how those workflows align with ChromeOS planning. Instead of treating AI adoption as a separate initiative, AI Application Insights and Gemini Readiness ties it directly to real usage patterns, governance goals, and platform decisions
WebFX shows how Gemini can enhance collaboration, idea generation, and content creation when integrated into familiar tools. By embedding AI into daily workflows, the company preserved its creative culture while scaling productivity across a growing team.
With AI Application Insights and Gemini Readiness coming to the ChromeOS Readiness Tool, organizations can take a similar approach. They gain visibility into how AI supports real work and how Gemini-enabled workflows fit into ChromeOS adoption plans. The result is informed, confident decision-making that supports creativity, collaboration, and long-term growth.